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Maintenance Management Self Audit

How is your maintenance budget set?
Set by Finance +/- last years figure
Set by Management based on forecast company activities
Set by the Engineering Manager using reasoning/opinion
Set using forecast activities from the cmms
Don't know
Does your maintenance budget get cut during the budget year?
Yes
No
Don't know
How would you describe your maintenance performance?
Excelling
Satisfying customers
Stable
Reactive
Stressed
Fire fighting
How much of your activity is non-maintenance?
100% maintenance
80% maintenance
50% maintenance 50% non-maintenance
80% non-maintenance
100% non-maintenance
Where do your trades staff access institutionalised knowledge about your plant maintenance
The canteen table
Working with other tradesmen
Maintenance manuals
Plant cards
Google
Maintenance management system
Where do your trades staff record their plant maintenance experience?
In their heads
Written in personal books and journals
In the maintenance manual
Plant cards
On the work order
On the asset register of the maintenance management system
How do you manage and record your maintenance?
No formal system
Experience and trades skills
Maintenance manuals
Plant cards
Computerised maintenance management system
How do you schedule your work?
On the fly
Notebook
Whiteboard
Spreadsheet
Paper work orders/pigeon holders
Computerised maintenance management system
How much of the scheduled work is completed during the schedule period?
100 %
80%
50%
30%
None
How much of the plannable activity is done outside of the schedule?
All of it - the schedule is for PM work only
80% outside
50% outside
30% outside
None - everything is on the schedule
Who closes off the work in your computer?
The supervisor
A clerk
The tradesman
No-one
No computer
What percentage of your PM routines are checks or inspections vs invasive maintenance or condition monitoring
100% checks
80% checks
50% checks
30% checks
0% checks
How organised are your engineering stores?
No spares at all
A cluttered mess with no real structure.
Some organised racks and bins, but no linkages to assets.
All technical spares linked to assets with stocking decisions based on lead time and criticaliy
Can your trades staff add or suggest a spare part to your database on the fly?
Yes
No
How many of your planned work orders have spare parts requirements tagged to the work order?
None
25%
50%
More than 50%
How many of your PM Tasks start with a fixed frequency description I.e. "Six monthly inspection....."?
None
25%
50%
More than 50%
How many of your invasive PM Tasks include safe work instructions in the work package?
None
25%
50%
More than 50%
Can your trades staff add or suggest a new PM Task on the fly?
Yes
No
Thank you. Any comments?
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