Information and files sharing
Enhancing Information and File Sharing Efficiency
Participate in our comprehensive quiz designed to explore your communication and file sharing practices within projects. This quiz aims to identify common challenges and preferences that contribute to effective collaboration.
- Share your experiences with tools and methods.
- Identify obstacles in your communication.
- Help us improve information sharing across teams.
1) When working on your projects and daily tasks, who do you usually communicate with? Please select all relvant answers
Project leader
Project team
Manager/ supervisor
Members of your team
Support functions (procurement, IC, ....)
Other
Please Specify:
2) What is usually the frequency of these commuications? Please select all relevant answers
Daily
Weekly
Ad-hoc
3) When working on a project, what kind of exchanges (information & files) do you usually have with these people?
Send project brief to the team
Send request for action
Send meeting agenda
Share minutes of meeting
Inform about changes
Share presentations
Request a commitment creation
Request information/ files
Share project related updates
Ask questions
Answer ad-hoc requests
Other
Please Specify:
4) What tools do you use for these information and files exchanges? Select all relevant options
Email
Lync
SharePoint
Shared folder
SFTP
Removable disk
Phone call
Message
Viber
Whatsapp
Other
Please Specify:
5) Which of the following issues have you already experienced (at least once) when using one or more of the tools mentionned previousely?
I am not able to send emails (due to a full email inbox)
Attachment size is too big to send by email
The reciepeint is not connected to Lync so I cannot send a document
The SharePoint is not accessible
The shared folder is not accessible
This is the 3rddd time I am trying to upload a file using SFTP
My removable disk crashed my/ or my reciepient's laptop
I can only explain myself so much over the phone
Other
Please Specify:
6) Think about your experience using emails, which of the following obstacles did you face at least once?
I got asked to share the same email/files over and over again by different people
I had to trace back my work history on a specific project/ topic using exchanged emails and it took me days to manage that
I spent a lot of time searching for an information/ file because I did not remember the date and subject of the email
I did not find the information/ file I was looking for because I deleted the email
When I send an email to a large audience, I have to type in their names one by one
When I send an email to many people, I spend some time checking if I did not miss anyone
It happened that I missed someone in an email communication
I spend time checking my emails before sending them
When many people reply to an email, I find it hard to keep track of their replies
Other
Please Specify:
7) On average, how much time do you spend reading an email? In other words, how long does it take you to get the information needed?
Do you think this is a reasonable time?
Yes
No
8) Think about duplication of tasks, do you feel you often have to communicate on the same thing twice or more?
Yes
No
I do not know
9) Have you ever been in a situation where you needed an information or a file urgently, and the only person who has this cannot be reached so you had to wait
Yes
No
10) Are you part of a project with two or more team members?
Yes
No
Think about the part of the project that is handled by other team members, are you always aware of the latest status changes instantly?
Yes
No
Is it important to you to always be up-to date with what other team members are working on?
Yes
No
11) What are the most important things to you when it comes to information & files sharing (speed, succinctness, less duplication, ease of access, ....)? Please describe.
12) Please select your name from the list below. Answers are anonymous, we only ask for this to make sure the answers are unique!
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