20 Questions to Assess Your Workplace Violence Prevention Readiness
This assessment will review your organization's readiness for violence prevention and response. There are four content areas: written plan, training, recordkeeping, and response. Rate your organization on a scale of 1-5 and receive a report on your organization's readiness.
Disclaimer: The information in this assessment is used as a tool to address compliance requirements for workplace violence safety and health regulations under Cal-OSHA and OSHA. The information is intended to be used for educational purposes and is not intended as legal advice. For answers to your specific compliance questions, contact an attorney.
Cal-OSHA mandates a written plan and annual training to comply with SB 553 provisions for preventing and responding to workplace violence. This survey outlines the key points to assess your organization's readiness.
OSHA mandates all employers to provide a workplace free of any recognized hazard, which would include workplace violence. This assessment provides mandated tasks and best practices for ensuring employers meet these requirements and promote awareness of safety and emergency response programs.
This assessment will review your organization's readiness for violence prevention and response. There are four content areas: written plan, training, recordkeeping, and response. Rate your organization on a scale of 1-5 and receive a report on your organization's readiness.
Disclaimer: The information in this assessment is used as a tool to address compliance requirements for workplace violence safety and health regulations under Cal-OSHA and OSHA. The information is intended to be used for educational purposes and is not intended as legal advice. For answers to your specific compliance questions, contact an attorney.
Cal-OSHA mandates a written plan and annual training to comply with SB 553 provisions for preventing and responding to workplace violence. This survey outlines the key points to assess your organization's readiness.
OSHA mandates all employers to provide a workplace free of any recognized hazard, which would include workplace violence. This assessment provides mandated tasks and best practices for ensuring employers meet these requirements and promote awareness of safety and emergency response programs.
Written Plan/Policy: To what extent do you have a published plan that includes all the mandated requirements and recommended programs? Rate your organization on a scale of 1 (low) to 5 (high) based on the following important practices.
1. The Written Plan was developed with input from staff, managers, and others and is not a top-down plan. | 1 2 3 4 5 |
2. The Written Plan lists all people responsible, including a representative at each location, site, or work area. | 1 2 3 4 5 |
3. Emergency response procedures are clearly outlined, emergency contacts' names and numbers are easily accessible, 911 or Local Police number is posted, and employees put emergency contacts and physical location of the facility in their phones for easy access in case of an emergency. | 1 2 3 4 5 |
4. The Written Plan includes provisions for coordinating with other employers (if applicable). | 1 2 3 4 5 |
5. The Written Plan includes a procedure for handling and responding to incidences of violence. | 1 2 3 4 5 |
6. The Written Plan is clearly communicated to ensure easy access including printing copies, emailing, and/or posting on a shared drive or server for unobstructed access to the plan. | 1 2 3 4 5 |
7. The Written Plan includes procedures for updating, correcting, and retraining on any changes to the plan. | 1 2 3 4 5 |
Training: Are you in compliance with all aspects of training provisions? Rate your organization on a scale of 1 (low) to 5 (high) based on the following important training provisions.
8. Training is easy to understand to match the education, reading level, and language skills of employees. | 1 2 3 4 5 |
9. Initial and annual training is completed and additional training is conducted as needed when plan is updated or changed. | 1 2 3 4 5 |
10. The training includes mandated content for definitions, how to participate, how to get a copy, how the plan will be communicated, how to report an incident, employee rights to no retaliation, and other important content. | 1 2 3 4 5 |
11. Group meetings are conducted to include interactive discussions and answers to questions by a person knowledgeable about the plan. | 1 2 3 4 5 |
12. Training content includes practical information on de-escalating conflicts, active shooter responses, how to respond to an incident. | 1 2 3 4 5 |
Records: Are you in compliance with all mandated recordkeeping requirements? Rate your organization on a scale of 1 (low) to 5 (high) on your practices for posting mandated state and federal notices.
13. Annual training records (rosters, certificates, training materials, etc.) are maintained for minimum of 1 year. | 1 2 3 4 5 |
14. All other records of workplace violence hazard identification, evaluation, and correction, incidence logs, and other mandated records maintained for minimum of 5 years. | 1 2 3 4 5 |
15. Identifying information for employees reporting the incident is not included to avoid retaliation. | 1 2 3 4 5 |
16. Any request for records for examination and copying by employees is handled within 15 calendar days of a request. and without cost. | 1 2 3 4 5 |
Response: To what extent do you have a plan in place to respond to and alleviate any identified risks? Rate your organization on a scale of 1 (low) to 5 (high) on your practices for posting mandated state and federal notices.
17. Reviews of safety protocols are completed regularly by knowledgeable staff. | 1 2 3 4 5 |
18. Any deficiency is noted and plans are made to remedy the situation. | 1 2 3 4 5 |
19. A complete incident report is completed including all information mandated in the report. | 1 2 3 4 5 |
20. The Written Plan is updated and re-communicated with staff as soon as procedures are changed. | 1 2 3 4 5 |
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