1720.18B, FAA DISTRIBUTION SYSTEM

1. The letter "D" has been assigned to direct issuances to FAA elements.

2. All personnel responsible for review and clearance of issuances shall examine the proposed distribution to ensure that the audience specified and the quantities required represent the minimum quantity necessary to accomplish the intent of the issuance. Each organizational element of FAA is responsible for performing its respective functions to ensure this.

3. To reach all field offices and facilities use code A-FOF-0 ("A" precedes all organizational distribution coding schemes).

4. A-W-3(minus W(MS); A-W(MS)-5; This distribution code will provide copies to all FAA Washington headquarters branch managers except the Office of Management Systems. Supervisors in the Office of Management Systems would not receive copies.

5. Distribution code: A-FAT-O(MAX) -This distribution code will provide all FAA Air Traffic field offices with the maximum quantity of copies required for extended circulation short of an all employee distribution.

6. A minimum of 22 addressees is required to establish a 'Z' list. Distributions from these lists are made to the routing symbols in the quantities requested.

7. An OPI desiring to change an internal mailing list should submit to AMS-410 three copies of Form DOT F 1700.15, Distribution Requirements. Instructions for completing the form are on the reverse side of the form. To change external lists (automated) the OPI indicates the desired action (delete/change) on the ADP proof cards for affected addressee(s); to add new addressees, type the mailing information on plain bond. These changes/ additions are to be forwarded to AMS-410. Once these actions are put into the system, new ADP proof cards, depicting changed information, will be sent to the OPI.

8. Internal Distribution Lists (standard 'Z' lists) may be reviewed by the Distribution Representative or OPI by using survey memoranda, telephone calls, or personal conferences.

9. To order issuances from the Departmental warehouse, M-494.3, use FAA Form 1500.1D, Publications (s) Request. Paragraph 42 explains the procedures to follow when ordering issuances.

10. Regional and Center Directors are responsible for designating a Distribution Officer to assist in the development, management and operation of the local distribution system.