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Quizzes > Business & Finance

QuickBooks Quiz: Test Your Skills with Practical Questions

Quick, free QuickBooks practice test. Instant results and explanations.

Editorial: Review CompletedCreated By: Katelyn EdwardsUpdated Aug 24, 2025
Difficulty: Moderate
2-5mins
Learning OutcomesCheat Sheet
Paper art style quiz illustration featuring QuickBooks test on a sky blue background with question cards and icons.

This QuickBooks quiz helps you practice everyday tasks, spot gaps in your bookkeeping, and learn with instant feedback and clear answers. If you want more fundamentals before you dive deeper, try our accounting principles test and accounting quiz to build a stronger base and improve your score.

What is the primary purpose of QuickBooks software?
Website design
Bookkeeping and accounting
Video editing
Project management
QuickBooks is designed for bookkeeping and accounting tasks like tracking income, expenses, and generating financial reports. It helps small to mid-sized businesses manage their finances rather than handle project tasks or design media. The software's core functionality centers on accounting workflows.
In QuickBooks Desktop, which window allows you to create and manage customer invoices?
Customer Center
Reports menu
Vendor Center
Chart of Accounts
The Customer Center in QuickBooks Desktop is the hub for all customer-related transactions, including creating and editing invoices. It streamlines invoice management by listing your customers and their outstanding balances in one place. This makes it easier to track sales and payments.
What is the default account type used to track company income in QuickBooks?
Accounts Receivable
Equity
Expense
Income
QuickBooks uses the Income account type to track and categorize the money your business earns. This account appears on your Profit and Loss statement and helps you see total revenue. Accounts Receivable only tracks amounts owed by customers, not earned income.
Which file extension is used for a QuickBooks Desktop company file?
.QBM
.QBW
.QBB
.QBO
The .QBW extension identifies a QuickBooks Desktop company file containing all your financial data. Backups use .QBB and portable copies use .QBM, but the working file is always .QBW. This format is proprietary to QuickBooks Desktop.
Which feature in QuickBooks connects your bank accounts to download transactions automatically?
Data Import
Accountant's Copy
Backup
Bank Feeds
Bank Feeds is the QuickBooks feature that automatically downloads transactions from your linked financial institutions. This saves you time on manual entry and ensures accuracy. Data Import is used for lists like customers or vendors, not direct bank feeds.
Which QuickBooks menu contains the option to reconcile bank accounts?
Banking
Employees
Reports
Vendors
The Banking menu in QuickBooks provides access to reconciliation tools, including the Reconcile feature. This lets you match your QuickBooks records to your bank statement balances. Other menus focus on vendors, employees, or reporting functions.
Which report in QuickBooks shows outstanding bills you owe to vendors?
Balance Sheet
Accounts Receivable Aging
Profit and Loss
Accounts Payable Aging
The Accounts Payable Aging report lists all unpaid bills by vendor and due date. It helps you manage cash flow by showing upcoming obligations. A/R Aging, Profit and Loss, and Balance Sheet serve different purposes.
To record a customer payment you have received, which QuickBooks function should you use?
Journal Entry
Make Deposits
Write Checks
Enter Bills
Make Deposits in QuickBooks lets you record funds received and specify the invoices or sales receipts they apply to. Enter Bills is for vendor bills, Write Checks issues payments, and Journal Entry is for adjusting entries. Deposits ensures your bank register is accurate.
Which QuickBooks feature helps you track expenses and revenues by specific projects or jobs?
Inventory Tracking
Time Tracking
Job Costing
Class Tracking
Job Costing in QuickBooks provides project-level tracking for costs, revenue, and profitability. It lets you assign expenses and income to specific jobs or client projects. Class Tracking is broader for departments, while Time Tracking only captures hours worked.
In QuickBooks Online, what feature allows automatic import of bank transactions?
Web Connector
Import Data
Bank Feeds
Sync Manager
Bank Feeds (also called Banking) in QuickBooks Online automatically downloads transactions from connected bank and credit card accounts. This feature categorizes and matches transactions against your books. Import Data is used for lists, not ongoing bank feed automation.
Which account type in QuickBooks is used to record money your customers owe you?
Equity
Accounts Payable
Expense
Accounts Receivable
Accounts Receivable in QuickBooks tracks amounts billed to customers that are not yet paid. It appears as a current asset on the Balance Sheet. Accounts Payable is for bills you owe, and Expense accounts record costs, not receivables.
What should you do first each month before beginning the reconciliation and closing process in QuickBooks?
Enter all bills
Backup the company file
Generate financial statements
Reconcile bank accounts
Creating a backup before closing procedures or reconciliation protects against data errors or file corruption. It ensures you can restore to the pre-close state if adjustments go wrong. Always back up your QuickBooks company file at the start of each month.
If you need to correct a mistake in a previously reconciled bank transaction, what is the proper method in QuickBooks?
Create a new transaction
Undo the bank reconciliation
Delete the transaction
Close the period
To correct a reconciled transaction, you should undo the entire reconciliation, adjust the transaction, and then re-reconcile. Deleting or isolating that entry can cause the reconciliation to be incorrect. Undoing ensures balances remain accurate.
Which QuickBooks form is used specifically to record charges made to a company credit card?
Journal Entry
Enter Credit Card Charges
Enter Bills
Write Checks
Enter Credit Card Charges is the form designed for recording credit card transactions in QuickBooks. It ensures charges are posted to the correct credit card account and expense category. Using other forms can misclassify the transaction.
What is the purpose of the Audit Trail report in QuickBooks?
Track changes to transactions
Schedule payroll
Manage inventory levels
Forecast budgets
The Audit Trail report lists all additions, edits, and deletions of transactions within a specified period. It provides transparency and helps detect unauthorized changes. This report is essential for internal controls and audits.
Which QuickBooks tool allows you to adjust the position of fields on printed form templates?
Custom Form Styles
Template Manager
Layout Designer
Paper Layout Setup
Layout Designer is the QuickBooks feature that lets you move, resize, and align fields on invoice, check, or purchase order templates. It provides fine control over the form appearance. Custom Form Styles changes colors and fonts but not field placement.
What business need does Class Tracking in QuickBooks address?
Tracking different currencies
Tracking inventory
Tracking distinct business segments like departments
Scheduling employee shifts
Class Tracking allows you to categorize transactions by department, location, or any segment you define, facilitating segmented reports. It's not for currency or inventory tracking. This feature enhances analysis of profitability by division.
Where in QuickBooks do you go to set up and manage payroll tax items and liabilities?
Reports menu
Vendors menu
Chart of Accounts
Payroll Center
The Payroll Center in QuickBooks is the central hub for all payroll activities, including setting up tax items and tracking liabilities. It streamlines tax setup, filings, and payments. Other menus focus on non-payroll functions.
A client needs to record monthly accrued interest on a long-term loan. Which accounting entry should they use in QuickBooks?
Enter a bill payable to bank
Journal entry debiting Interest Expense and crediting Interest Payable
Write Check for interest
Enter Credit Card Charge
Accruing interest requires a journal entry that increases (debits) Interest Expense and sets up a liability (credits Interest Payable). This ensures expenses are matched to the period incurred without issuing payment immediately. Using bills or checks misrepresents the liability timing.
After using the Condense Data utility in QuickBooks Desktop, which file type is generated containing the reduced company data?
.QBX
.QBM
.QBW
.QBB
The Condense Data utility produces a .QBM (portable company file) that contains the condensed data, which can be restored on another QuickBooks installation. A .QBB is a backup, and .QBW is the active data file. .QBX is used for accountant's copies.
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Study Outcomes

  1. Assess QuickBooks Proficiency -

    Evaluate your mastery of core features by answering targeted quickbooks test questions and identifying areas that need further practice.

  2. Navigate QuickBooks Online -

    Demonstrate your ability to locate and use essential tools such as invoicing, expense tracking, and bank reconciliation within the platform.

  3. Apply Accounting Concepts -

    Reinforce real-world principles like debits, credits, and transaction categorization through practical quickbooks practice test scenarios.

  4. Interpret Financial Reports -

    Develop skills to read and analyze key reports - including profit & loss statements and balance sheets - using quickbooks test questions and answers pdf-style examples.

  5. Boost Test-Taking Confidence -

    Build speed and accuracy under exam conditions, preparing you for certification or on-the-job challenges with an engaging quickbooks online test.

Cheat Sheet

  1. Chart of Accounts Fundamentals -

    Understanding how to set up and categorize accounts is key for the quickbooks test. The Chart of Accounts, as defined in Intuit's official QuickBooks guidelines, organizes your assets, liabilities, income, and expenses so you can accurately record transactions and run reports. A handy mnemonic is ALIE: Assets, Liabilities, Income, Expenses to remember the order when scanning your accounts.

  2. Accurate Transaction Recording -

    Practice entering different types of transactions - sales receipts, invoices, bills, and journal entries - to tackle quickbooks questions confidently. Use sample data or the free quickbooks practice test files from community.intuit.com to simulate real-world scenarios. Remember the golden rule: Debit on the left, credit on the right when balancing each entry.

  3. Bank and Credit Card Reconciliation -

    Reconciling statements monthly is critical to ensure your books match your bank's records and prepare for your quickbooks online test. University accounting departments stress the three-way match method - compare the bank statement, QuickBooks register, and receipts - to catch discrepancies early. A simple tip: flag unmatched transactions as "Reviewed" to avoid duplication.

  4. Report Generation and Analysis -

    Familiarize yourself with creating Profit & Loss, Balance Sheet, and Cash Flow reports for the quickbooks test. Official Intuit University programs note that customizing report dates and filters helps answer scenario-based quickbooks test questions and answers pdf. Pro tip: save frequently used report templates to save time during your exam.

  5. Keyboard Shortcuts and Efficiency Hacks -

    Knowing shortcuts like Ctrl + A for opening the Chart of Accounts and Ctrl + Y for transaction history can save precious time on a timed quickbooks practice test. Create a cheat sheet of 5 - 10 shortcuts to memorize before your quickbooks online test. An entertaining mnemonic like "A A Y" (Accounts, Activity, Yesterday) helps lock shortcuts in memory.

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