First test - Round 1 - Quiz
What do you check if you receive an item from last years for processing?
The due date
SAP postings
Nothing I am processing as usual
Nothing, I delete the invoice
What are the key elements of the notification received from the incasso agency? (Multiple choice)
Supplier invoice amount
Bank account number of the agency
Bank account number of the supplier
Agency service tax, interests, penalties
In which cases can we use urgent payment? (Multiple choice)
The invoice is already in SAP
The invoice is not in Coupa/Alusta
The invoice cannot be booked because of VMD change.
The invoice is in unpaid status
GRIR: In case of NON PO posting that should have been PO postings, AP processing teams use the line description to add the PO number.
True
False
Why is it important to have the correct invoice date in the system? (Multiple choice)
Because it has impact on the payment terms.
Not important, the banking team knows when to pay the invoice.
Because it has impact on the VAT return.
Because it has impact on the due date.
In which cases can we open a ticket to VMD team? (Multiple choice)
Vendor bank data change / bank account verification procedure
Vendor reactivation
Vendor contract modification
VAT or tax number change
How can we check that a vendor is direct debiting us? (Multiple choice)
There is a list of direct debit vendors that we can ask from Banking Team
The invoices are PO related
There are ZB postings on the vendor account
You are asked to put a payment block on the invoice
XK03 shows that the vendor is blocked for payment
In Coupa you can not choose the correct bank account only a dummy one "99999"
In Alusta how can you do the correction if the invoice has not been paid yet?
I remove the incorrect invoice in Alusta and book it again correctly.
With creating the dummy credit in Alusta.
Via direct entry in SAP.
With creating the dummy invoice in Alusta.
Coupa: if the supplier does not exist in any of the entities what is the right action?
Ask the VMD team to create the supplier and put it to draft
Extend the supplier to the given company code and put it to draft
Put vendor on rejection code and put it to draft
Put a comment to the requester to create the supplier and put it to draft
Excel: What is the advantage of Xlookup formula compare to Vlookup and Hlookup? (Multiple choice)
Xlookup is checking the data horizontally
For Xlookup you don’t need to select the whole table to find the relevant information
For Xlookup you can add extra criteria if data not found
Xlookup is only searching information which is on the right side
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