Procurement Quiz
Mastering Procurement Practices
Welcome to the Procurement Quiz! Test your knowledge on essential procurement practices, organization and management of documents, and understand the importance of adherence to guidelines in the procurement process. This quiz is designed for professionals looking to enhance their skills and comprehension in supply chain management.
Key Topics Covered:
- Document organization
- Long-Term Agreements (LTAs)
- Evaluation criteria and processes
- Contract management and performance issues
The head of supply chain has said we need to concentrate on keeping our procurement documents in order. I am not sure what difference it will make. What do you think?
We can refer back to key documents at later stages of the procurement process, and use them for future procurement.
If anyone is reassigned I twill be simple to take over-and document will be shared with the team.
Producing evidence and justifications for the PCC or in case of audit or challenge will be easier.
It will be possible to attribute blame if there are any errors in the procurement process.
One of the big advantages of organizing our documents correctly is that we’ll be able to easily include the correct attachments when we raise PO in WINGS. Which attachments do you think we need to include?
Contract (LTAs)
Quotations received
Vendor sanction documents
Evaluation score
Any amendments or extensions
Any relevent communication with requesting units
Approved waiver (as appropriate)
Recommendations by PCC
Based on the guidelines to filing in procurement of goods and services, how do we number procurement tenders? Our country code is MM.
Country office reference, year, type of solicitation methos used, sequenced number (MM22ITB01).
Year, type of solicitation methods used (2022-ITB).
Country officer reference, year (MM 2022).
What should the procurement plan include?
Descriptions of goods and services
Target delivery dates
Estimated costs and quantities
Solicitation methods
When should evaluation criteria for a tender be finalized?
Just before the evaluation panel is chose
After bids have been received
Before the tender is launched
Between the tender launch and tender closing dates
What are the benefits of piggybacking on the LTAs of other agencies?
It avoids the need to gain approval from the Procurement Authority (PA) within WFP
It saves time as we do not have to conduct the competitive procurement process.
It saves the time and resources required for market research and building the tender requirements.
It enables WFP to leverage the economies of scale.
What elements of a contract can WFP use to deal with poor performance issues?
KPIs (Key Performance Indicators)
Scope of Work
WFP Standard Terms and Conditions
UN General Conditions of Contract
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