Quiz-Effective Meeting & Skills
Mastering Effective Meetings
Are you ready to enhance your meeting skills? Take this comprehensive quiz to explore the best practices in conducting and participating in meetings. Whether you’re a novice or seasoned professional, you’ll find valuable insights.
- Understand the fundamentals of meetings
- Identify the roles and responsibilities within a meeting
- Learn how to create effective agendas
- Discover tips for productive participation
What is a meeting?
A piece of information that is unsupported by firm evidence.
A single official gathering of the members of an organization in one place to transact business.
A gathering of a group of staffs to discuss issues and find solution
A session of teaching and learning activities carried on for the primary purpose of helping members of an organization acquire and apply the knowledge.
Impromptu meeting requires notice of meeting and preparation.
True
False
Some of the Purpose of a Meeting
To reach a common decision/agreement
To give and get feedback on new ideas
To communicate and document moments in time as a still image.
To review past performance and evaluate it
To inform, educate, entertain, reform, or share some experience with others.
Board meetings are attended by the board members, regularly (monthly) to discuss company business
True
False
Annual Grand Meeting (AGM) is a mandatory, monthly meeting attended by company directors and shareholders discuss business and performance of the organisation
True
False
Who to invite to the meeting?
All the bosses.
Members who are related to the agenda discussed.
Members who are able to contribute to the discussion of the agenda
Members of the whole company.
Members who have free time and no work.
The followings are the components of Meetings except:
Structure
Content
Theme
Interaction
Chairperson’s roles include:
Plan, coordinate, and keep tabs on the debate on agenda items.
Keep the group together, encourage and build harmonious connections.
Record the meeting and prepare the minutes
Encourage everyone to participate
What not to do when participating in a meeting?
Follow the agenda
Participate in the meeting
Talk a lot to show participation
Take notes of every item discussed
Advantages of Meeting
Allow opportunity to interact with other staffs
Save time by exchanging information to groups rather than individually
Encourage socializing and getting to know other staffs
Allow all voices being heard and all issues being discussed
Meeting is not necessarily done when...
You need input from other staffs to keep moving forward
You need to discuss with a group of staffs
You need to make annoucement
You need a brainstorming session
The followings are true about agenda except..
A list of meeting activities (arranged in order)
Includes one or more specific items of business to be acted upon
Must be approved by all members of the meeting
May include specific times for one or more activities (deadline or duration)
"A formal document which states about a meeting to be held and informs the attendees about all the details of the meeting". This refers to..
Meeting agenda
Meeting minutes
Meeting notice
Meeting statement
The meeting leader should assign a timekeeper in a meeting.
True
False
Is meeting leader/facilitator and chairperson of a meeting the same?
Yes
No
The picture shows a meeting agenda or meeting minutes?
Meeting agenda
Meeting minutes
Which one is prepared after the meeting?
Meeting agenda
Meeting minutes
Why do we estimate time in meeting agenda?
To let the members know how much time left for the meeting
To give a timeframe for each items that are discussed
To show that we plan our lives seriously
To entertain the boss with numbers
During a meeting, I would..
Participate when necessary
Always try to chip in or say something
Keep silent not to interrupt anyone till meeting ended
Follow each agenda with dedication
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