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Quizzes > Business & Finance

SAP Concur travel expense test: Employee practice quiz

Quick, free quiz for travel policy exam prep. Instant results.

Editorial: Review CompletedCreated By: Ximena San VicenteUpdated Aug 25, 2025
Difficulty: Moderate
2-5mins
Learning OutcomesCheat Sheet
Paper art style travel icons expense receipts calculators boarding pass on sky blue background free scored SAP Concur quiz

This quiz helps you practice SAP Concur travel and expense skills and spot gaps in policy compliance, with instant results to guide your review. To round out your finance knowledge, try our accounts payable test and an accounting practice test, or build team skills with an employee training quiz.

What is SAP Concur primarily used for?
Warehouse logistics
Customer relationship management
Manufacturing execution
Travel and expense management
SAP Concur is a cloud-based solution designed to automate and simplify travel booking, expense reporting, and invoice processing. It helps organizations control costs and enforce policy compliance. Users can submit receipts and expense reports digitally. .
Which feature lets you submit a photo of a receipt directly from your mobile device?
ExpenseIt
TravelPlay
TripLink
Invoice Capture
ExpenseIt allows users to snap photos of receipts on a mobile device and automatically create expense entries. It uses OCR to extract date, merchant, and amount details. This streamlines receipt capture and reduces data entry time. .
Where in SAP Concur can you create a new expense report?
Expense > Create New Report
Administration > Policies
Profile > Settings
Travel > Book Trip
To start an expense report, navigate to the Expense tab and select Create New Report. This opens a form where you can add expenses, upload receipts, and assign a report name. The Travel and other tabs serve different purposes. .
What file formats are supported for receipt attachments in Concur Expense?
DOCX, XLSX
MP4, AVI
JPEG, PNG, PDF
HTML, CSS
Concur supports common image formats like JPEG and PNG and PDFs for electronic receipts. These formats preserve clarity and are widely used. Other document types like Word or video files are not accepted. .
Which Concur module do you use to book flights and hotels?
Concur Audit
Concur Request
Concur Invoice
Concur Travel
Concur Travel is the module designed for booking and managing travel itineraries like flights, hotels, and car rentals. It integrates policy checks and preferred vendor options. Other modules handle different parts of the T&E process. .
What does the Concur Request feature allow you to do?
Create purchase orders
Submit travel and spend approvals
Track inventory
Manage payroll
Concur Request lets employees submit pre-trip approvals or spend requests before booking or incurring expenses. It ensures compliance with budget and policy. Once approved, the request can convert to a travel booking or expense report. .
How do you attach a receipt to an expense line manually?
Email it to your manager
Drag and drop or use the Attach Receipt button
Print and mail to finance
Upload via Product Support
In an expense report, each line item has an Attach Receipt function where you can drag files or click to browse your computer. This links the receipt to the expense entry. Other methods are not supported. .
What is a per diem allowance in Concur Expense?
A lodging reimbursement cap
A daily fixed amount for meals and incidentals
A mileage rate for car travel
A airfare discount code
Per diem in Concur Expense refers to a predetermined daily allowance for meals and incidentals without requiring itemized receipts. Companies set rates according to location and policy. Lodging caps and mileage rates are separate categories. .
Which view shows potential policy violations before submission?
Expense Summary view
Policy Violations tab
Approval Chain
Report Dashboard
The Policy Violations tab flags any entries that breach company rules before you submit the report. It displays details on the type of violation and recommended actions. This proactive check helps avoid rejects. .
What does the TripIt integration do in Concur Travel?
Tracks inventory levels
Updates payroll data
Imports travel itineraries automatically
Sends expense reports to managers
TripIt integration syncs travel confirmation emails and converts them into a detailed itinerary in Concur Travel. This centralizes trip details and ensures accuracy. ExpenseIt uses the same data for expenses. .
Which of the following is a valid credit card integration in Concur?
Home equity line
Amazon Business Card
SAP Concur Corporate Card
Personal debit card
SAP Concur Corporate Card integration automatically imports corporate card transactions into Concur Expense. It streamlines matching expenses to receipts. Personal cards or unrelated cards are not supported by the automated feed. .
What does the 'Submit' button do on an expense report?
Prints a PDF copy
Saves a draft locally
Deletes the report
Sends the report for approval routing
Clicking Submit forwards the completed expense report through the configured approval workflow. It locks lines from further editing and notifies approvers. Drafts are saved with Save or Save & Close. .
Which dashboard shows your upcoming trips?
Approval Dashboard
Expense Dashboard
Invoice Dashboard
Travel Dashboard
The Travel Dashboard displays booked and pending itineraries, flight statuses, and hotel reservations. It helps travelers stay informed. Expense and Invoice dashboards serve different topics. .
What is the main benefit of the Concur mobile app?
Customer support chat
Inventory scanning
Vacation request approvals
On-the-go expense capture and submission
The Concur mobile app enables users to capture receipts, create expense entries, and submit reports from their smartphone. It speeds up reimbursement and reduces lost receipts. Other features are not core to the app. .
How does Concur enforce corporate travel policy during booking?
Manual HR review
Post-trip email notifications
Real-time policy checks in Concur Travel
Third-party audit only
Concur Travel applies policy rules during the booking process, flagging non-compliant choices like business vs. economy class. This prevents out-of-policy bookings before purchase. Post-trip audits are supplementary. .
What is a spend authorizer in Concur Request?
A system-generated ledger
A travel agent
A person who approves pre-trip requests
A budget line item
A spend authorizer reviews and approves or denies Concur Request items before bookings or expenses occur. It ensures budget control and compliance. Budget items or tickets are not roles. .
Which report type provides a summary of all expense trends?
Invoice Aging
Trip Itinerary
Audit Report
Spend Analysis Report
The Spend Analysis Report aggregates data across expense reports to reveal trends in spending by category, department, or time. It supports strategic forecasting. Audit reports focus on compliance, not trends. .
How can you customize approval workflows in Concur?
Use the Approval Chain configuration in Admin settings
Edit user profiles individually
Modify booking engine code
Disable expense policy enforcement
Administrators customize workflows by configuring Approval Chain rules under Administration > Approval Processes. This allows conditional routing based on cost centers or thresholds. User profiles alone do not define workflows. .
What is a 'blackout date' in Concur Request?
A locked expense report date
The end of fiscal year
A date when requests are automatically denied
A holiday in the corporate calendar
Blackout dates prevent employees from submitting or booking travel requests during specific periods. It enforces travel restrictions during peak times or events. Holidays and fiscal deadlines are separate concepts. .
Which API can you use to import expense data into Concur?
Invoice Feed API
Transaction API
User Profile API
TripIt API
The Transaction API allows integration partners to push or pull expense transaction data into Concur. It enables third-party expense systems to feed entries directly. Other APIs serve different purposes. .
How do you reconcile a corporate card expense in Concur?
Manually email copies to finance
Match card feed transactions to expense entries
Upload a CSV to policy engine
Use TripIt integration
Concur's corporate card feed imports transactions automatically. You then match each transaction to an expense line and attach receipts. This streamlines reconciliation. Manual uploads or emails are not standard. .
What is the purpose of the Audit module in SAP Concur?
Automatically check expenses against policy rules
Manage vendor contracts
Process payroll adjustments
Book travel for large groups
The Audit module applies configurable audit rules to expense reports to detect policy violations, duplicates, or errors. It flags or rejects items before reimbursement. It does not handle travel or payroll. .
How are exchange rates handled in Concur Expense?
Using a fixed company rate only
Manually by the traveler
Automatically with daily currency feeds
By HR department weekly
Concur Expense uses daily exchange rate feeds from financial data providers to convert foreign currency expenses. This ensures accuracy and compliance. Manual or HR-managed rates are not default. .
What is the Approval Chain default when no rule applies?
Send to the CFO
Route to the employee's direct manager
Reject automatically
Hold for finance review
If no custom approval rule matches a report, Concur sends it to the submitter's direct manager by default. This fallback ensures a review path. Other options require explicit configuration. .
Which report shows line-by-line policy violation details?
Monthly Spend Summary
Detailed Policy Exception Report
Invoice History Report
TripList Export
The Detailed Policy Exception Report provides granular details on each policy breach, including expense line, rule name, and recommended action. It's used by auditors and managers to enforce compliance. Other reports focus on spend or invoices. .
How can a user claim mileage in Concur?
Upload a mileage receipt
Use the Travel Mileage feature under Expense
Select Taxi and change category
Enter distance in the Lodging tab
In Expense, users select the Mileage type and enter trip details to calculate reimbursement at the configured rate. This automates distance-based claims. Lodging and taxi categories are separate. .
What configuration object controls policy rule priority in Concur Audit?
Expense Type Hierarchy
Rule Execution Order
User Role Matrix
Approval Chain
The Rule Execution Order setting dictates which audit rules run first and how they cascade. Proper ordering prevents conflicts and ensures critical checks fire before secondary validations. Approval chains and roles are separate modules. .
How do you enable auto-approval for low-value expenses?
Configure a threshold rule in Approval Rules
Set per diem amount to zero
Disable the Audit module
Use ExpenseIt mobile only
Within Administration > Approval Rules, you can define a threshold rule that auto-approves expenses under a specified value. This speeds up small reimbursements. Disabling Audit is not recommended. .
What is the purpose of Concur Detect?
Advanced fraud detection and anomaly identification
API integration monitoring
Local tax computation only
Vendor performance tracking
Concur Detect leverages machine learning to identify unusual spending patterns and potential fraud. It analyzes large datasets to flag anomalies. It’s distinct from basic audit or integration tools. .
In Concur Request, how do you restrict spend to a specific budget?
Associate the request type with a defined budget control profile
Disable user credit cards
Use the per diem setting
Set a maximum trip length
Within Request settings, you assign a budget control profile to a request type. This enforces budget checks during submission. Per diems and trip length do not manage budget controls. .
Which tool allows extraction of Concur data for external BI systems?
ExpenseIt SDK
IntelyParc Data Connector
Invoice Feed
TripIt Sync
The IntelyParc Data Connector provides a secure feed of Concur transactional and reporting data to external BI or data warehouse tools. It supports scheduled extracts and schema definitions. Other integrations serve different functions. .
How do you configure conditional approvals based on spend category?
Implement a custom API
Edit global policy settings
Use Approval Rules with category-based conditions
Set user profile defaults
Approval Rules in Administration support conditions based on expense category, amount, and department. You can route different categories to different approvers. Global policies don’t handle routing. .
What component controls currency rounding rules in Concur?
Exchange Rate Feed
Invoice Layout
Per Diem Settings
Currency Rounding Profile
Currency Rounding Profiles determine how Concur applies rounding for expense conversions. You can set rounding methods and decimal precision per currency. Exchange feeds supply rates but don’t control rounding. .
Which database view contains audit rule violation records?
EXPENSE_SUMMARY_VIEW
TRIP_DETAIL_VIEW
USER_ACCESS_LOG
AUDIT_VIOLATION_VIEW
AUDIT_VIOLATION_VIEW in the Concur data schema lists all audit rule breaches including report ID, line item, and rule name. It’s used by BI tools and custom reports. Other views show expense or user data. .
How do you enable multi-level approvals in Concur?
Chain approval rules with multiple tiers
Set expense limit to zero
Activate per diem approvals
Use single manager override
To set up multi-tier approvals, define sequential approval steps in Approval Rules, assigning different approvers or groups at each level. This supports complex organizational structures. Single overrides or per diems don’t provide true multi-level workflow. .
Which integration syncs Concur expenses to SAP S/4HANA?
Invoice Feed
Google Sheets add-on
Concur Connector for SAP ERP
TripIt API
The Concur Connector for SAP ERP provides seamless data transfer between Concur and SAP S/4HANA for expenses, invoices, and travel. It uses predefined mappings and secure authentication. Other integrations don’t target SAP ERP directly. .
How is VAT reclaim handled in Concur Expense?
Apply a fixed global VAT rate
Exclude VAT from all expenses
Use the VAT Management feature with country-specific rates
Manually calculate and submit to finance
VAT Management in Concur configures country-specific VAT rates and reclaim rules. It calculates VAT amounts automatically and provides reporting for tax reclaim. Manual global rates or exclusion are not compliant. .
Which programming standard does Concur's public API follow?
GraphQL with API keys
FTP-based file transfer
RESTful with OAuth 2.0 authentication
SOAP with SAML tokens
SAP Concur’s public APIs adhere to RESTful conventions and use OAuth 2.0 for secure authentication and authorization. This ensures modern, stateless interactions. SOAP and GraphQL are not primary standards for Concur APIs. .
How do you implement dynamic approver selection based on project codes?
Hardcode manager IDs in profile
Use custom workflow rules with XPATH conditions on project code fields
Employ manual reroute after submission
Set a global approval threshold
Dynamic approver selection uses advanced workflow rules with XPATH or conditions that evaluate project code fields to determine routing. This automates complex scenarios without manual updates. Hardcoding or manual reroutes are not scalable. .
Which tool do you use to debug Concur API calls?
Excel VBA
Google Analytics
Postman or SOAP UI
TripIt Developer Console
Postman and SOAP UI are standard API testing tools for sending requests, inspecting responses, and debugging issues with Concur APIs. They support OAuth flows and JSON payloads. Other tools mentioned are not suited for API debugging. .
What is required to configure a custom report in Concur Reporting?
Define a custom data source and layout with Report Studio
Install a local database client
Adjust user profile permissions only
Enable TripIt export
Concur Reporting's Report Studio allows you to create custom reports by selecting data sources, fields, filters, and layouts. You then publish and schedule them. Local databases or TripIt are unrelated. .
How can you secure Concur API traffic between middleware and Concur endpoints?
Whitelist IPs without encryption
Rely on username/password only
Use basic HTTP authentication
Implement Mutual TLS and OAuth 2.0
Secure Concur API integrations by enforcing mutual TLS for transport security and OAuth 2.0 for token-based authorization. This provides strong two-way authentication and encryption. Basic auth or IP whitelisting alone is not sufficient. .
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Study Outcomes

  1. Understand SAP Concur exam fundamentals -

    Participants will grasp the core travel and expense management concepts evaluated in the free scored quiz. This foundation supports confident navigation of SAP Concur processes.

  2. Apply expensit policy compliance -

    Users will learn to distinguish compliant from non-compliant expense scenarios using expensit guidelines. This skill ensures adherence to corporate travel and expense policies.

  3. Analyze report submission workflows -

    Readers will break down each step of creating and submitting expense reports in SAP Concur. This analysis helps streamline approvals and reduces reporting errors.

  4. Evaluate best practices in Concur travel and expense trivia -

    Quiz takers will recall essential tips for efficient travel bookings and expense entries. These insights optimize time and costs for real-world scenarios.

  5. Assess personal performance with SAP Concur employee assessment -

    Participants will use quiz scores to identify knowledge gaps and areas for improvement. This assessment guides targeted preparation for the SAP Concur exam.

Cheat Sheet

  1. Streamline Expense Report Submission -

    Familiarize yourself with the three-step Concur workflow: Draft Report, Add Expenses, and Submit for Approval, as outlined in SAP's official user guide (help.sap.com). For example, use the "Copy Previous Report" feature to duplicate recurring trips and save 30% of your entry time. Practice this in a sandbox environment before tackling the SAP Concur exam.

  2. Policy Compliance with Audit Rules -

    Understand how Concur's audit rules flag violations - Red for hard stops, Yellow for warnings, and Green for compliant entries - drawing on best practices from Deloitte's expense management whitepaper. Remember the mnemonic "R.Y.G." to recall your tolerance levels for policy breaches. This skill is vital for the SAP Concur employee assessment and SAP Concur expense management quiz.

  3. Per Diem & Mileage Rate Calculations -

    Master the formula Distance × Mileage Rate + Daily Allowance, referencing the GSA tables (gsa.gov) for U.S. federal per diem standards. Use "DMD" (Distance, Mileage, Daily) as a quick mnemonic when answering Concur travel and expense trivia. Verify your results by comparing with built-in Concur rate engines in prep mode.

  4. Receipt Management Best Practices -

    Leverage expensit (SV 50) integrations or SAP Concur Receipt Store to capture, store, and auto-match images using OCR, recommended by industry leaders like Gartner. A simple rule is "3R" - Required, Reviewed, Registered - to ensure every receipt passes through three checkpoints. This approach boosts accuracy for your SAP Concur expense management quiz and real-world reporting.

  5. Approval Delegation & Role-Based Access -

    Study Concur's role hierarchy and delegation setup so delegates can submit or approve on behalf of busy executives, validated in SAP Concur's Admin Guide. Apply the principle "Least Privilege First" to assign only necessary rights, a method endorsed by ISACA's governance frameworks. This knowledge rounds out your prep for the SAP Concur exam and Concur travel and expense trivia.

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