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Quizzes > Computers & Technology > Computers & IT

MS Word Practical Test Quiz: Are You Ready to Ace It?

Think you know Word? Dive into this practical skills quiz now!

Difficulty: Moderate
2-5mins
Learning OutcomesCheat Sheet
Paper art illustration for MS Word practical test quiz on dark blue background

This MS Word practical test helps you practice real document tasks - format text, clean up layouts, use styles, and shortcuts. Use the practice mode to warm up, then take the quiz to see your score and what to fix. You'll spot gaps fast and build speed for work, school, or an interview.

Which keyboard shortcut saves the current document in Word?
Ctrl+P
Ctrl+S
F12
Alt+F4
Pressing Ctrl+S saves the document quickly without prompting for a location. F12 opens the Save As dialog, Ctrl+P prints, and Alt+F4 closes Word. This shortcut is a universal save command across many Microsoft applications.
What shortcut toggles bold formatting on selected text?
Ctrl+I
Ctrl+B
Ctrl+U
Ctrl+K
Ctrl+B applies or removes bold formatting to the selected text. Ctrl+I toggles italics, Ctrl+U toggles underline, and Ctrl+K inserts a hyperlink. This shortcut speeds up text formatting.
Which view displays how the document will look when printed?
Outline
Print Layout
Draft
Web Layout
Print Layout view shows exactly how pages will appear when printed, including margins and pagination. Web Layout displays how content looks in a browser, Draft focuses on text editing, and Outline shows document structure. Choosing Print Layout is essential for final review.
How do you create a bulleted list in Word?
Insert ? Page Break
Click Bullets in the Home ribbon
Layout ? Breaks
References ? Table of Contents
To create a bulleted list, select the paragraphs and click the Bullets button in the Home tab. Page Break, Breaks, and Table of Contents serve different functions. This method ensures consistent list formatting.
Where can you change the font size of selected text?
View ? Zoom
Insert ? Text Box
Home ? Font group
Review ? Language
Font size is adjusted in the Font group of the Home tab, where you can choose any size or type a custom value. Text Box, Language, and Zoom settings do not alter font size. Proper sizing helps with readability and document design.
What is the default file extension for Word 2016 documents?
.doc
.docx
.pdf
.txt
Word 2016 uses the .docx extension, which supports advanced formatting and smaller file sizes. .doc is the older format, .pdf is for document exchange, and .txt only holds plain text. The XML-based .docx is the modern standard.
What does Ctrl+Z do in Word?
Save
Redo
Undo
Copy
Ctrl+Z undoes the last action, letting you reverse typing or formatting changes. Redo is Ctrl+Y, save is Ctrl+S, and copy is Ctrl+C. The undo command is essential for correcting mistakes quickly.
How can you change page orientation to landscape?
Layout ? Orientation
View ? Orientation
Home ? Page Orientation
Insert ? Orientation
The Orientation menu on the Layout tab allows switching between Portrait and Landscape. Home, Insert, and View tabs do not include orientation controls. Changing orientation helps format wide tables or images.
How do you apply a built-in style to a paragraph?
Review ? Track Changes
Layout ? Themes
Home ? Styles
References ? Insert Footnote
The Styles gallery on the Home tab lets you apply consistent formatting across paragraphs. Themes change overall document appearance, Footnotes are under References, and Track Changes is for review. Using styles improves document structure.
Which feature inserts automatic page numbers in headers or footers?
Insert ? Page Number
Home ? Numbering
Layout ? Page Setup
References ? Table of Contents
Page Number under the Insert tab lets you place numbers in headers or footers automatically. Home numbering applies to lists, Page Setup controls margins and layout, and Table of Contents builds an index. Automated numbering aids navigation.
Where do you go to insert a footnote in Word?
References ? Insert Footnote
Review ? Comments
Layout ? Breaks
Insert ? Bookmark
The References tab contains the Insert Footnote command, which places numbered notes at the bottom of the page. Bookmark marks locations, Comments are for review, and Breaks control pagination. Footnotes are essential for citations.
How can you insert a hyperlink to a website in your document?
References ? Cross-reference
Insert ? Hyperlink
Review ? Protect Document
Home ? Link
Insert ? Hyperlink opens a dialog to link text or images to URLs. Home tab has no Link button, Cross-reference links to document elements, and Protect Document secures editing. Hyperlinks enable quick access to external resources.
Which feature allows you to send the same document to multiple recipients with personalized fields?
Mail Merge
Quick Parts
Track Changes
Compare Documents
Mail Merge pulls data from a list to create personalized letters or emails. Track Changes is for editing review, Quick Parts stores reusable content, and Compare Documents checks differences. Mail Merge streamlines mass communication.
What is the default paragraph alignment in Word?
Justify
Center
Left
Right
By default, Word aligns paragraphs to the left margin. Center and right alignment are manual, and Justify spreads text evenly. Left alignment is standard for most documents.
Which option adjusts line spacing between lines of text?
Home ? Line and Paragraph Spacing
Layout ? Margins
Insert ? Shapes
Design ? Themes
Line and Paragraph Spacing under the Home tab controls spacing values like single or double. Margins set page borders, Themes adjust color schemes, and Shapes inserts graphics. Correct spacing improves readability.
How do you check for spelling and grammar errors?
Home ? Editor
Insert ? SmartArt
View ? Read Mode
Review ? Spelling & Grammar
The Spelling & Grammar tool on the Review tab scans the document for errors. The Editor pane is separate in newer versions, Read Mode displays page view, and SmartArt inserts diagrams. Regular checks ensure professional documents.
Which option inserts a section break to start a new page with different layout settings?
Layout ? Margins
Insert ? Page Break
References ? Insert Caption
Layout ? Breaks ? Next Page
Next Page section break under Layout ? Breaks starts a new section for different headers, footers, or orientation. Page Break only continues the same section, Margins adjust page edges, and Insert Caption labels objects. Section breaks enable mixed layouts.
Which shortcut toggles the display of field codes in a document?
F11
Alt+F9
Ctrl+F9
Shift+F9
Alt+F9 switches between displaying field codes and their results throughout the document. Ctrl+F9 inserts a code bracket, F11 navigates fields, and Shift+F9 toggles a single field. Viewing codes helps with advanced field editing.
How do you update a table of contents after making changes in the document?
Right-click the table of contents and select Update Field
References ? Add Text
Insert tab ? Table of Contents
Layout ? Update Document
Right-clicking the table of contents and choosing Update Field refreshes page numbers or headings. Inserting a new TOC creates one, Add Text includes headings, and Update Document is not a Word command. Regular updates keep the TOC accurate.
Where can you record a macro to automate repetitive tasks?
Insert ? Shapes
View ? Macros ? Record Macro
Developer ? Insert
Home ? Quick Parts
The Record Macro option under View ? Macros captures your actions for replay. Quick Parts stores content blocks, Developer ? Insert adds form controls, and Shapes draw graphics. Macros streamline repetitive work.
Which feature allows you to combine revisions from multiple reviewers into one document?
Insert ? Revision
View ? Side to Side
References ? Cross-reference
Review ? Compare ? Combine
Combine in the Compare group merges tracked changes from multiple documents into a single file. Insert Revision is not a command, Side to Side is a view mode, and Cross-reference links items. Combining changes simplifies collaboration.
How do you save selected text as a building block for reuse?
Developer ? Add-ins
View ? Navigation Pane
Insert ? Quick Parts ? Save Selection to Quick Part Gallery
Home ? Styles ? New Style
Saving a selection to the Quick Part Gallery stores it as a reusable building block. Creating a new style only saves formatting, Add-ins manages extensions, and Navigation Pane shows document structure. Building blocks accelerate document assembly.
Which option lets you encrypt a document with a password?
Review ? Restrict Editing
Home ? Permissions
File ? Info ? Protect Document ? Encrypt with Password
Insert ? Object
Encrypt with Password under File ? Info ? Protect Document secures file opening. Permissions on the Home tab do not encrypt, Restrict Editing limits changes, and Object inserts embedded content. Password protection ensures document privacy.
Which programming language is used to write macros in Word?
C#
Python
VBA
JavaScript
Word macros are authored in Visual Basic for Applications (VBA), which integrates with Office applications. JavaScript runs in Office Add-ins, C# is used for VSTO add-ins, and Python is not directly supported. VBA allows deep document automation.
Which field code syntax is used for conditional logic in a mail merge?
{ MERGEFIELD FieldName }
{ ASK }
{ LINK }
{ IF condition "TrueText" "FalseText" }
The IF field code defines conditional logic in mail merge documents. MERGEFIELD inserts data, ASK prompts users, and LINK links to external files. IF fields allow dynamic content based on data sources.
Where in Word can you customize the ribbon interface?
Home ? Styles
File ? Options ? Customize Ribbon
Insert ? Quick Parts
View ? Toolbars
The Customize Ribbon section under File ? Options lets you add, remove, or reorder tabs and commands. Styles manages text formatting, Toolbars is legacy in older versions, and Quick Parts handles reusable content. Customizing the ribbon tailors Word to your workflow.
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Study Outcomes

  1. Apply Core Formatting Techniques -

    After completing the MS Word practical test, you'll be able to apply font, paragraph, and style formatting to produce professionally formatted documents.

  2. Demonstrate Efficient Typing and Editing -

    You'll master keyboard shortcuts and editing commands to increase typing speed and accuracy in Word.

  3. Insert and Manage Objects -

    You'll learn to insert, resize, and align tables, images, and other objects to enhance document layout and readability.

  4. Customize Page Layout -

    You'll configure page margins, headers, footers, and section breaks to create structured, multi-page documents.

  5. Utilize Review and Collaboration Tools -

    You'll use track changes, comments, and document protection features to review and finalize documents collaboratively.

  6. Evaluate Your Word Proficiency -

    You'll assess your strengths and identify improvement areas through real-world tasks in this Word skills quiz.

Cheat Sheet

  1. Keyboard Shortcuts Mastery -

    Knowing key combinations like Ctrl+B for bold, Ctrl+I for italic, and Ctrl+Shift>L for bullets speeds up your workflow and shines in any MS Word practical test. Try the mnemonic "BILLY" (Bold, Italic, List, Left align, You decide) to lock shortcuts into memory. Consistent shortcut use not only boosts speed but also accuracy in real-world typing tasks.

  2. Styles and Formatting Consistency -

    Using predefined styles (Heading 1, Normal, Quote) ensures a uniform look and helps you breeze through a Microsoft Word practical test. Modify styles via the Styles pane to change fonts, colors, or spacing globally - no manual tweaks per paragraph. This approach mimics professional document standards taught at top universities like Purdue OWL.

  3. Page Layout and Section Breaks -

    Mastering margins, orientation, and section breaks (Found under Layout > Breaks) lets you create multi-section documents - an essential skill for advanced Word skills quizzes. For instance, use Next Page section breaks to switch from portrait to landscape mid-document. Accurate layout control reflects practices from official Microsoft documentation.

  4. Tables, Charts, and Graphics Integration -

    Inserting and customizing tables (Insert > Table) or adding SmartArt and charts demonstrates real-world document design proficiency. Adjust row height, column width, and apply table styles for clarity; use Text Wrapping tools to flow text around images seamlessly. These techniques align with guidelines from technology journals on data visualization.

  5. Reviewing, Comments, and Collaboration -

    Track Changes (Review > Track Changes) and Comments are vital for collaborative editing and often feature in MS Word test online challenges. Practice accepting, rejecting edits, and resolving comments to simulate team workflows in business environments. This collaborative know-how is backed by research from major academic repositories on document version control.

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