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Quizzes > Computers & Technology > Programming & Software

Microsoft Word Level 1 Practical Test

Think you can ace this MS Word skills test? Start your practical quiz now!

Difficulty: Moderate
2-5mins
Learning OutcomesCheat Sheet
Paper art illustration for a Microsoft Word skills test quiz on a sky blue background

Use this Microsoft Word practical test (Level 1) to practice core tools - formatting, editing, and navigation - and see where you stand. It's quick and beginner friendly, helping you spot gaps and build confidence before a class, job test, or interview. For a warm‑up, try a short practice task or review the basics first.

How do you quickly save a document in Microsoft Word using a keyboard shortcut?
Press Ctrl+C
Press Ctrl+P
Press Ctrl+Z
Press Ctrl+S
The Ctrl+S shortcut instantly saves the current document in Word without opening any additional menus. This is a universal Windows shortcut across most applications, enabling quick saves. Regularly using Ctrl+S helps prevent data loss from unexpected closures. Learn more at .
Which keyboard shortcut applies bold formatting to selected text?
Press Ctrl+U
Press Ctrl+I
Press Ctrl+L
Press Ctrl+B
In Word, pressing Ctrl+B toggles bold formatting on or off for the selected text. This shortcut lets you quickly emphasize content without using the mouse. It's one of the standard text formatting shortcuts in Office applications. See the full list of shortcuts at .
What is the default file extension for Word documents in Word 2016 and later?
.doc
.docx
.pdf
.txt
Since Word 2007, the default file extension is .docx, which uses the Open XML standard to reduce file size and improve recovery. Older versions (pre-2007) used .doc. Saving as .docx ensures full compatibility with modern Word features. For more details, visit .
Which tab on the Ribbon contains the options for setting page margins?
Layout
Insert
Home
View
The Layout tab (called Page Layout in some versions) hosts the Page Setup group, which includes the Margins option. This is where you can choose predefined margin sets or define custom margins. Adjusting margins affects the printable area of your document. More information is available at .
How can you apply a preformatted style to a paragraph?
Use the Format Painter on the Home tab
Choose the desired style from the Styles group on the Home tab
Change the theme under the Design tab
Open the Font dialog in the Home tab
The Styles group on the Home tab lets you apply predesigned formatting sets for paragraphs and text. Selecting a style saves time and ensures consistency across a document. Styles can include font, spacing, and color settings. Read more at .
Which sequence of actions would you use to insert a 3x4 table?
On the References tab, select Table and choose 3x4
On the Home tab, select Table and choose 3x4
On the Insert tab, click Table and drag over a 3x4 grid
On the Layout tab, click Insert Table and set rows to 3 and columns to 4
To add a table quickly, go to the Insert tab and click Table. When the grid appears, drag horizontally for columns and vertically for rows, then release at 3x4. This grid method is the fastest way to insert simple tables. More details at .
Which feature checks spelling and grammar as you type?
Spelling & Grammar
Word Count
Thesaurus
AutoCorrect
The Spelling & Grammar feature under the Review tab highlights potential errors as you type. You can customize which checks are active in Word's Options. AutoCorrect fixes common typos automatically but doesn't flag all errors. Detailed guidance is available at .
Which view displays how the document will look when printed, including page breaks and margins?
Web Layout
Draft View
Outline View
Print Layout
Print Layout view is the default view in Word, showing margins, page breaks, headers, and footers as they will appear in the printed document. Web Layout shows document as a webpage. Outline and Draft views are for structure and quick editing without page formatting. Learn more at .
To quickly find and replace all instances of a word in a document, which feature should you use?
Find
Replace
Go To
Format
The Replace function (Home > Replace) lets you search for specific text and replace it with new text throughout the document. Using Replace All updates every instance in one operation. Find only locates instances without changing them. For full instructions, see .
Where do you go to insert a footnote in your document?
References tab > Insert Footnote
Layout tab > Footnote
Insert tab > Reference group > Footnote
Review tab > Footnote
Footnotes are managed from the References tab in the Footnotes group. Clicking Insert Footnote adds a numbered footnote at the bottom of the page. This ensures academic and professional citations are consistent. More guidance at .
What is the primary purpose of the Mail Merge feature in Word?
To create personalized documents from a template and data source
To compress images and text for email
To merge multiple PDFs into one document
To combine several Word documents into one
Mail Merge automates the process of generating personalized letters, labels, or emails by combining a main document with a data source. It replaces placeholders in the template with actual data, such as names or addresses. This is ideal for bulk communications while maintaining individual customization. Learn more at .
How can you create a cross-reference to a heading in your document?
Review tab > Cross-reference
View tab > Cross-reference
Insert tab > Cross-reference
References tab > Cross-reference
The References tab includes the Cross-reference tool, which lets you link to headings, figures, or numbered items. Selecting the reference type and target creates dynamic links that update if the source moves. This is essential for long documents and manuals. Further details at .
Which sequence of actions records a macro in Microsoft Word?
Insert tab > Macro > Record Macro
View tab > Macros > Record Macro
Developer tab > Macros > Record Macro
Home tab > Macros > Record Macro
To begin recording a macro in Word without Developer mode enabled, go to the View tab, click Macros, and select Record Macro. This captures your actions for playback or automation. You can later view or edit macros under the same Macros menu. For advanced macro recording, see .
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Study Outcomes

  1. Navigate the Word Interface -

    Utilize the microsoft word practical test to identify ribbon elements, tabs, and navigation tools to move through documents swiftly.

  2. Apply Essential Formatting Techniques -

    Format text, paragraphs, and lists using styles, fonts, and alignment options to create professional documents in this ms word skills test context.

  3. Utilize Editing and Proofing Tools -

    Employ spell check, find & replace, and track changes functions to refine content efficiently during the microsoft word basics quiz.

  4. Insert and Customize Document Elements -

    Insert tables, images, and shapes, then adjust their formatting and positioning to enhance document readability.

  5. Manage Page Layout and Printing Options -

    Set up margins, orientations, headers, and footers, and configure print settings to finalize documents for distribution.

  6. Enhance Productivity with Shortcuts -

    Use keyboard shortcuts and Quick Access Toolbar customization to speed up common tasks in the word processing quiz environment.

Cheat Sheet

  1. Master the Interface -

    Get comfortable with the Ribbon, Quick Access Toolbar, and Backstage view to navigate like a pro (Microsoft Docs). Use Alt key tips to reveal commands and practice opening the microsoft word practical test sample files to switch seamlessly between Read, Draft, and Print Layout views. This foundational skill boosts your speed on any ms word practical test.

  2. Effective Text Formatting -

    Learn font selection, size, and style quickly using shortcuts: Ctrl+B for bold, Ctrl+I for italics, and Ctrl+U for underline (Purdue OWL). Try the "Format Painter" paintbrush icon as a mnemonic trick - select formatted text, click the brush, then apply styling elsewhere. Strong text formatting ensures clarity and consistency on your microsoft word basics quiz.

  3. Leverage Styles and Themes -

    Styles group paragraph and character formatting so you can update headings and body text in one click (University of Illinois). Apply the Heading 1 - 3 styles to auto-generate a Table of Contents, then swap themes under the Design tab to refresh colors and fonts globally. This approach helps you breeze through the ms word skills test's formatting tasks.

  4. Editing and Review Tools -

    Use Ctrl+H for Find & Replace and Ctrl+F for quick searches (Microsoft Support). Practice Track Changes and Comments to collaborate - accept or reject edits with the Review ribbon buttons. Mastering these reviewing features gives you an edge on the microsoft word practical test.

  5. Page Layout and Section Breaks -

    Insert page breaks with Ctrl+Enter and section breaks from the Layout tab to control margins, orientation, and headers/footers independently (Official Microsoft Training). Experiment with portrait vs. landscape pages and different headers on odd/even pages to mirror professional documents. These layout techniques are key to acing a word processing quiz on document structure.

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