Webtime Process Review

An engaging and informative graphic showing a digital timesheet, a computer screen displaying employee hours, and icons representing approvals and client relations in a modern office setting.

Webtime Process Review Quiz

Welcome to the Webtime Process Review Quiz! This quiz is designed to assess your knowledge of the Webtime process and its functionalities within the Ultra-Staff system.

Test your understanding of various features
Learn about timesheet approvals and processes
Ensure you're familiar with employee and client interactions

11 Questions3 MinutesCreated by TrackingTime202

What can be accessed from the Employee Portal?

A) Web Timesheets

B) Paystubs

C) W-2 Forms

D) All of the above

In Ultra-Staff, which boxes need checked in order for an employee to use Webtime?

A) "V.O.P." on the main page of the Applicant Record

B) "Web Time Card" in the Assignment Record

C) "Publish Assignments to Web Portal" in the employee's Web Passwords window

D) Both B & C

In Ultra-Staff, how do you set up a supervisor to approve Web Timesheets?

A) Add them to the "Report To" field in the Assignment Record

B) Add them to the "Contact" field in the Job Order Record

C) Set them up with a Client Portal login ("Web Passwords") in their Contact Record

D) Both A & C

When should you set up a Time Approval Delegate (back-up) for the approving supervisor?

A) Once you learn the supervisor has gone on vacation that week

B) Any time your employee transfers departments

C) Right away, when you first set up the supervisor to approve time

D) Never – we should not set up Time Approval Delegates

What will the “Approved” column on the timesheet indicate when the hours have been successfully submitted and no other action is needed?

A) Approved

B) Payroll

C) Complete

D) Pending

What happens when a supervisor Reject’s an employee’s hours?

A) The employee needs to call the Customer Service team for instructions

B) The employee can re-submit the correct hours (should discuss with their supervisor first)

C) The employee needs to fill out a paper timesheet that week

D) The employee will not get paid

What should you do if a Client declines to use our Webtime process?

A) Select the “Client Not Interested” or “Client Uses Own Timesheet” skill code in the Client Record

B) Select the “Other” skill code in the Client Record

C) Do nothing

D) Stop working with that client

What happens if the “Timesheet” field in the Policies window (Client Record) is blank?

A) Employees at that client will automatically be set up for Webtime

B) Employees at that client will not be able to use Webtime

C) Employees at that client will not be able to get paid

D) Nothing happens – we don’t use this field

What does it mean when the Timesheet field in the Policies window indicates “In-Out Timesheet (3 in/out sets)"?

A) The employee will only be able to enter hours for 3 days

B) The employee will be able to enter 3 “In” times and 3 “Out” times for one shift

C) The employee will be able to enter hours 3 weeks in advance

D) It means nothing – we don’t use this field

How does an overnight shift employee enter their hours in Webtime?

A) They will enter their hours the same way as all other employees

B) They will enter hours for one shift on two separate days

C) They will include an “Out” time of 11:59PM and an “In” time of 12:00AM

D) Overnight shift employees cannot use Webtime

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